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Greek Orthodox Folk Dance & Choral Festival
Board of Trustee Minutes
Date: April 8, 2000
Time: 10:35 A. M
Location: Holiday Inn, Pasadena, CA
Roll Call: Present Absent
Peter E. Preovolos Spiro Stamos
Charlie Kyriacou Dena Stamos
Rose Hunter Anastasia Barbas
Nicholas Preovolos George Papangellin
George Spilos Dr. Alexander Sparkuhl
Louie Kades Spiro Preovolos
Loula Moschonas
Guests: Paige Satter, Thanasi Preovolos
Opening Prayer: Led by Mr. Preovolos
Minutes of the Previous Meeting: Minutes from the previous meeting were not available.
Treasurer’s Report: Loula Moschonas presented the financial report for the period 1-1-99 to 12-31-99. After a thorough review it was determined that certain adjustments needed to be made before submitting it to the Diocese Treasurer. Charlie Kyriacou and Loula Moschonas will get together to finalize the report. Attached is a copy of the reported presented marked Exhibit “A”
FDF 2000 Executive Director’s Report: Louie Kades gave his report which is attached marked Exhibit “B”. The Management team’s effort resulted in a profit of $65,000,before deducting the Board of Trustee expenses, which amounted to $47,649.82. The $47,649.82 consisted of $36,032.37 to sponsor the Cretan Group, $1,580.97 to host the Holy Cross Seminarians, $2,073.43 for the Dora Stratou Costume Exhibit, and $7,963.05 of Diocesan-direct Expenses.
FDF Board Chairman’s Report: Peter Preovolos reminded the treasurer to provide Mr. Tony Serris with the value/amount of the tax savings attributable to all meals served at FDF. Mr. Serris must report this amount to the State in order for us to maintain our tax exemption on the serving of meals at Diocesan sponsored events. Mr. Preovolos reported that John Vlahos has offered to underwrite the costs for printing a history of FDF if the Board will write it and put the layout together. His goal is to have the hard cover book available for sale in Pasadena for sale during the 25th annual FDF. Peter Preovolos appointed Rose Hunter and Charlie Kyriacou to help spearhead this project. He also advised the Board that Don & Ellie Hiatt have offered their services in developing the book.
Mr. Preovolos expressed concern that when we have visiting teams from outside the Diocese that we make a special effort to introduce them to the Metropolitan, as well as highlight their visit to all attendees. He felt we did not effectively show our hospitality.
He also expressed his concern that we need to establish a fund raising program that could raise sufficient funds that could endow the FDF ministry. He appointed Louie Kades, Charlie Kyriacou and George Spilos, the 2001 FDF Executive Director. He instructed them to develop a business plan with a needs analysis by the next Board meeting.
Mr. Preovolos expressed to the
new FDF Executive Director the needs to pursue the Sponsorship program that
began two years. This program, if
it could be launched properly, could materially enhance the program and reduce
the overall costs associated with its operation. The Chairman appointed both George Spilos and Spiro Preovolos to make
every effort to spearhead this program and get started quickly.
He reported on the Board’s efforts to find a suitable venue in Las Vegas for the 2002. Twelve properties have responded, all in the negative. Mr. Preovolos went back to Alex Sparkuhl, who has been assisting in this venture, to ask these hotels about 2004, 2006 and 2008. Hopefully by the next board meeting, we will have some additional information.
Mr. Preovolos reported that the Spokane contracts have been finalized and signed for the 2002 year. He also announced that Louie Kades has been appointed to the new position of Manager of Site Location andContract Supervisor. He instructed him to begin the process of contacting both Alaska and Southwest Airline to begin the process of arranging for charter flights from Southern and Northern California.
FDF 2001 Report: George Spilos, the FDF Executive Director for the 25th Annual FDF, reported on his progress of reviewing the contracts for the Pasadena Convention Center, and the progress he has made in putting a Management Team together. He distributed an organizational chart and a map showing the various locations of the hotels in conjunction with the Convention Center. He also reported on the progress of the new logo for the 25th. He advised the Board he has retained the services of Elaine Poulos to do the design. He also reported on his impression of the book assignment he was given to read. The book he reported on was entitled “The 21 Irrefutable Laws of Leadership” by John Maxwell. The Chairman highly recommended the book.
Public Relations: Rose Hunter reported on the various publications that her articles on FDF appeared in, plus the coverage we received from the Hellenic Journal, National Herald (both the Greek and English additions), Antenna T.V., the San Francisco Examiner, and the Website of the San Jose Mercury. In addition, several papers picked up the press release on George Marcus. The Chairman, on behalf of the Board, congratulated Rose for her hard work, dedication to the ministry and outstanding job.
Choral Report: No report was available at this time due to the absence of Bill Bobolis. All commented on how well they felt the choral competition went and had praises for Bill’s hard work and effort to make this program succeed.
Scholarships Report: George Nickols reported that the performance of the music scholarship recipients was extraordinarily well-received and looks forward to next year’s recipients’ recital. He has also begun the process of identifying the new dance and music scholarship candidates for 2000. Mr. Nickols also presented the following resolution, which was unanimously approved:
RESOLUTION: To
increase the Memorial Scholarships from $500. to $1,000.
Judge Coordinator Report: Although George Papangellin was unable to attend because of pressing family issues, he did prepare a written report which is attached hereto and marked Exhibit “C”. In his written report, he made several recommendations. The Board took action with regard to Item 4. Part (b) was approved with the exception that “judges in training” may vote on the special awards; (c) was approved requiring all judges to vote on all issues; (d) no score may be changed after it has been inputted into the computer unless authorized by the Judge Coordinator and only after consultation with the Chairman and Operations Officers; and (e) was approved where only the Judge Coordinator is allowed to see the results of the Semi Final Round of Competition. Recommendations not voted on dealt with (a), (f) and (g). He also submitted a budget for the May meeting at the St. Nicholas Ranch with Dance Directors and Judges. The Board decided to take the recommendation on advisement and integrate it into the overall budget to be submitted by the Operations Officer.
Symposium Report: Dena Stamos was unable to attend the meeting. Charlie Kyriacou reported on the outcome of last year’s symposiums held in Seattle and Long Beach. They both were extremely successful. He also reported on a non-sponsored FDF symposium being sponsored by St. Demetrios Cathedral in Seattle. The Chairman encourage everyone who was interested to please support Seattle in their efforts.
Hall of Fame Report: Dr. Sparkuhl was unable to attend the meeting. Peter Preovolos reported on the success of last year’s Hall of Fame Banquet held at St. Nicholas Church in San Jose. He indicated that St. Demetrios in Seattle has been approached to host such an event. Also Long Beach, Los Angeles, and Oakland have all been approached. All were pleased to be considered, but wanted to look at their calendars to determine when within the year it would be good to host such an event. The Chairman also indicated he has approached by Las Vegas as well.
Dance Directors Report: Neither Anastasia Barbas or Spiro Stamos were present. Charlie Kyriacou reported that the St. Nicholas Ranch and Retreat Center had been reserved for Memorial Day weekend for all Dance Directors and Judges to come together.
Operations Officer Report: Charlie Kyriacou reported on his analysis of the Annual FDF Festival’s Financials. He presented the proposed working budget for the year, which includes approximately $48,000 in expenses already incurred for this fiscal year. The budget included the financial needs of each Committee adjusted downward in most categories with the exception of Scholarships. The budget was adjusted to more accurately reflect what the Board could reasonably expect if it had funds available to spend. See Exhibit “D” for a complete detail of the budget. In addition he presented an analysis of the Primary and Advanced Primary groups, along with an analysis of all the dance groups by classification to attempt to determine if a complaint received had any validity, see Exhibit “F” with attached memo dated 3/19/00.
New Business: None
Old Business: The Chairman reported on correspondence received from Olga Bassanova from the Ministry of Education of the Ukraine, indicating they would like to come to FDF 25, but need financial assistance with airfare, etc. No action was taken and the matter was tabled until the next meeting.
Athenagora I Humanitarian Award 2001 Candidate: The Chairman proposed the name of Athan Karras, based on his forty plus years of personal dedication and service to the perpetuation and preservation of the Greek Culture through folk art. He has demonstrated an unselfish resolve to offer his skills to anyone wishing to avail themselves. The Board of Trustees unanimously approved the recommendation of Mr. Karras.
Closing Prayer and Adjournment: The meeting was adjourned at 4:45 p.m..
Next Meeting: Initially scheduled for June 10th, however, due to scheduling conflicts of the Chairman and the request of His Eminence, the Board meeting is scheduled for June 3rd at the St. Nicholas Ranch in conjunction with the 20th Anniversary celebration of the Ranch.
Submitted by Acting Secretary,
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Nicholas J. Preovolos
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