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Meeting started at 09:45. Chairman: Peter Preovolos.
Board members present: Peter Preovolos, Charles Kyriacou, Dena Stamos, Bill Bobolis, Loula Moschonas, George Papangellan, Alex Sparkuhl, Louis Kades, Nick Preovolos, Spiro Preovolos.
Board members absent: Fr. Angelo Artemis, Rose Hunter, Fr. Theodore Pantels.

Minutes:

l. New Board member George Papangellin introduced.

2. Elaine Prepares is no longer a Board member since her term has expired. A new Board Secretary is needed and Alex Sparkuhl volunteered to fill this post.

3. Treasurer's Report: Loula Moschonas. 1998 FDF Financial Summary presented.
Balance $35,000 as of 12/21/98.
Total income $31,945 as of 3/19/99.
FDF Summary by accounts, l998. Balanced.
Deposits: $366,000.
Expenditures: $364,500.
Current accounts summary: Wells Fargo Bank will be left with approx. $1,400.

4. George Cossolias, CPA, will audit FDF at no cost. Proposed finishing date 6/99. Discussion: reasoning for audit.
l.) Proper accounting procedure.
2.) Accounting reforms. Individual protection for Treasurer, Board members. Consideration of complaints.
Motion: To appoint independent auditor with no funds extended to auditor. Motion passed unanimously.

5. l999 FDF Managing Director Report: Nick Prevolos. Income/expenditures.
Budgeted expenditures: $355,284.98
Actual Expense: $354,722.45
Income: $355,246.40
Profit:$523.95. Credits: $1,000 from medal manufacturer; $1,000 for computer malfunction.
Comments:
l.) Registration bugs: make computer program user friendly for hired labor.
2.) Opening ceremonies hurt by start of registration.
3.) Workshops: speakers not speaking to youth, instead spoke as if to executives. Parents workshop can be opened more to women: Gerry Majors as possible co-chair.
4.) Problem of watching dancers: change needs to come from communities. Key group: young adults. How to reach? Make experience more interactive. Budget comps: should be full packages and put in writing before the event. Presence of Board members at different locations may mitigate problems. Information booth suggested. Penalty for tardy dance group sign-ups during competition was effective.

6. Hall of Fame Committee Report: Alex Sparkuhl. Suggestion to hold Hall of Fame presentation as a separate event in order to facilitate fund raising. Timing: between October and December. Include corporate sponsors. Send out letters to solicit candidates for Hall especially all priests and directors. Potential candidates: Alkamene Blume: Director category, Marina Moustakas( San Jose): Manager, John Assimakopolis(San Jose): Priest

7. Special Committee for Succession. Members: Rose Hunter, Alex Sparkuhl, Charlie Kyriacou, Don & Ellie Hiatt. Purpose: recommend successor to Chairman who plans to retire in 2002.

Recess: Meeting recessed to tour San Jose Civic Center and Double Tree Hotel.

8. FDF 2000 Report: Louis Kades. Met with San Jose youth; gave them Management Team role statements. Pete Panos in charge of San Jose youth coordination and will respond to FDF within three weeks with candidates for positions. Logo development a near-term item.

9. Software management: Charlie Kyriacou. Mark Morenz in charge of FDF software. Will obtain latest copy of registration program, work out bugs, and validate the software.

10. FDF Web Server: Loula Moschonas. Committee of L. M. and George Papangellin appointed by Chairman to prepare implementation plan and budget for server.

11.FDF Symposium. Potential hosts: St. Demetrios, Seattle for Memorial Day weekend( budget presented); Assumption, Long Beach for September 17-19.

12. Application by Irene Simvoulakis for Judge Facilitator presented to Board by Dena Stamos.

13. Disciplinary action: An FDF judge this year violated signed agreement with judge coordinators by discussing competition results more than once prior to banquet. Motion:MOved and approved that said judge to be suspended for one-year from all FDF activities; must write letter of apology to directors of Holy Trinity, San Francisco, and Phoenix communities and Sacramento community for actions.

14. Constructive feedback letters in regards to l999 FDF discussed. Keep competition on time. Opening Ceremonies and Cultural Night should not go overtime. Technical Manager should be considered to keep events on time.

15. Motion: Give Sweepstakes winners $1,000 in lieu of performing at FDF. After considerable discussion,motion tabled.

16. Choral Competition Report: Bill Bobolis. 25 participant groups with three awards given. Suggestion: 4 awards in two divisions given. Chairman suggested to make the Choral Competition non-mandatory and that Board members carefully consider this before making a decision at next Board meeting.

17. FDF99 Budget: Charlie Kyriacou. Initial budget of approx. $40,000 reduced to $30,000. Dance scholarships to Greece eliminated; Symposium seed money reduced to $1,000.

18. The Chairman appointed a committee to identify two directors to serve on the Board. Dena Stamos and George Papangellin will serve as members.

Meeting adjourned at 5:00 PM, March 20, 1999. Next FDF Board of Trustees meeting to be announced.

Alexander Sparkuhl, FDF Board Secretary

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